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ATTACHMENT TO EVENTS APPROVAL CHECK SHEET
SANTA ROSA ISLAND AUTHORITY BOARD POLICY MANUAL
TITLE: VENDOR FEES ADOPTED: 2-10-99
DEPT: ADMINISTRATION & LEASING
Purpose: The purpose of this policy is to provide for more equitable competition between the businesses on Pensacola Beach holding a commercial lease with the Santa Rosa Island Authority and the vendors operating on the island for a short term period.
Commercial entities or individuals not operating under a commercial lease who wish to conduct business on Pensacola Beach during a special event such as the Pensacola Beach Air Show or festivals (e.g. Fiesta of Five Flags) sponsored by the Santa Rosa Island Authority or a not-for-profit organization, must register with the Santa Rosa Island Authority and pay a vendor fee. All such vendors must operate under the umbrella of the Santa Rosa Island Authority or a not- for-profit organization approved by the Santa Rosa Island Authority. Vendors participating in special events or festivals sponsored by existing commercial leaseholders are exempt from payment of the fee as established in this policy.
The sponsoring commercial leaseholder is exempt from payment of the fee because the sponsoring commercial leaseholder is liable for collection of all fees due the SRIA from all activities taking place during the sponsored event. The sponsoring commercial leaseholder shall report all earnings and fees to the SRIA as gross revenues on the required SRIA monthly report form.
The fee is as follows: $100 per event per vendor
This policy applies to individual vendors and those vendors operating through another agency such as the Fiesta of Five Flags, Pensacola Beach Chamber of Commerce, etc.
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IN KEEPING WITH THE ATTACHED POLICY, ALL VENDORS ASSOCIATED WITH EVENTS NOT SPONSORED BY A BUSINESS HOLDING AN EXISTING COMMERCIAL LEASE ON PENSACOLA BEACH MUST REGISTER WITH THE SANTA ROSA ISLAND AUTHORITY AND PAY A $100 VENDOR FEE.
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(THIS FEE IS COVERED By IMPORTRALLY.com From you Event Registration Fee.)
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VENDOR FEES ARE NOT REFUNDABLE. IT IS THE RESPONSIBILITY OF THE EVENT COORDINATOR (IMPORTRALLY.com)
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IT IS THE RESPONSIBILITY OF THE EVENT COORDINATOR TO ASSURE THAT EACH OF HIS/HER VENDORS HAS PAID THE $100 VENDOR FEE AND REMITS THE VENDOR SALES REPORT AND FEES WITHIN 30 DAYS FOLLOWING THE EVENT TO THE SANTA ROSA ISLAND AUTHORITY.TO ASSURE THAT EACH OF HIS/HER VENDORS HAS PAID THE $100 VENDOR FEE AND REMITS THE VENDOR SALES REPORT AND FEES WITHIN 30 DAYS FOLLOWING THE EVENT TO THE SANTA ROSA ISLAND AUTHORITY.
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Vendor EVENT REVENUE Sales Report SRIA USE ONLY
EXAMPLE SHEET ONLY
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Event: ImportRally 2019
Vendor Name:___________________________________
Vendor Phone #: __________________
Email: _____________________________
Date of Event: ________________________
Fees/Report due: _____________________ 30 days after event
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Gross Revenues: _______________
5%: _______________ (SRIA Fee)
7.3%: _______________ (FL state tax on 5% SRIA fee ONLY)
Total due to SRIA: _______________ Example: Gross revenues: $100.00
X 5%: $5.00
X 7.3%: $0.38
Total due to SRIA: $5.38
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I certify that this report is a true and accurate statement of all revenues received from all sources for business and period listed.
____________________________
Authorized Signature
SRIA USE ONLY
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CHECK NO:
AMOUNT PD: STATE TAX:
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